BID DOCUMENTATION - Village Hall East Porch & Balconette Repairs
Village of Pittsford Request for Bids
Issued: April 25, 2025
Proposals are to be received by May 27, 2025, at 2:00 PM
Submit Proposals to:
Village Clerk
Village of Pittsford
21 North Main Street
Pittsford, NY 14534
Sealed proposals will be received by the Village of Pittsford (herein referred to as the “Owner”) for the “East Porch & Balconette Repairs” project until 2:00 P.M., May 27, 2025. Bids shall be received by the Owner, at the Reception Desk of the Pittsford Village Office, 21 North Main Street, Pittsford, New York. OR bids shall be mailed to the Pittsford Village Office, 21 North Main Street, Pittsford, NY14534, allowing proper time for receipt by mail. Bids shall be submitted on the form provided in the documents and enclosed in a sealed envelope bearing on its face the name and address of the bidder and the title of the project.
Bids received after this time will not be accepted. Bids transmitted electronically or via facsimile will not be accepted.
Bids will be publicly opened and read aloud by the Architect and Owner at the project site, 21 North Main Street, Pittsford, at 2:15 P.M.
The Instructions to Bidders, Form of Proposal, General and Supplementary Conditions of the Contract, Drawings, and Specifications may be examined at the following locations:
Builders Exchange of Rochester, 180 Linden Oaks, Suite 100, Rochester, NY 14625
The Village of Pittsford’s Website: www.villageofPittsford.com https://www.villageofpittsford.com/index.asp?SEC=54D3394F-BF82-4C42-AE73-8B644A0E7433
Bidders must be properly licensed under the laws governing their respective trades and be able to obtain insurance and bonds required for the Work. Project is to be publicly bid and will be constructed under a single prime contract for construction for the scope of work indicated.
Each bid must be prepared and submitted on the prescribed forms in accordance with the Bidding and Contract Documents; each bidder must submit a complete Form of Proposal.
Prevailing wages and bonding are requirements of this project.
Work may be commenced and continuously and diligently prosecuted immediately after contracts have been signed.
This project is being partially funded by a New York State Dormitory Authority (DASNY).
All Requests for Information should be directed to the attention of Jennifer Ahrens, Architect, via e-mail: jahrens@beroarchitecture.com.
Bidders are recommended to attend the pre-bid conference to acquaint with the project; attendance is not mandatory. Prospective bidders are requested to meet at the front entrance of the project site, 21 North Main Street, Pittsford, on Thursday, May 15, 2025, at 9:00 A.M. The pre-bid conference will include a general review of the project requirements and a guided walk-thru of the building and surrounding site to see the existing conditions for the project. Contractors may also schedule a site visit by scheduling with Dorothea Ciccarelli: villageclerk@villageofpittsford.com.
Effective Friday, April 25, 2025 - paper and electronic versions of the Bidding Documents will be available at the Village of Pittsford’s website or Builders Exchange of Rochester.
Bids may be held by the Owner for a period not to exceed forty-five (45) days from the date of the opening of bids for the purpose of reviewing the Bids and investigating the qualifications of the Bidders prior to awarding the Contract.
The Owner reserves the right to reject any or all bids, or to waive any informalities and irregularities in the bidding. The Owner intends to award the Project to the bidder which, in the Owner’s judgment, is determined to be the most responsible bidder that serves the Owner's best interest.
The Owner is a tax-exempt organization; a tax-exemption certificate and New York State Tax Identification number will be provided to the successful bidder.
Bidders must have a minimum of 5 years successful experience in completion of similar historic rehabilitation and repair projects for State, National or locally registered landmarks. Upon request by Architect following bid opening, each bidder must be prepared to provide project and contact references for similar work.
A Bid Bond or Certified Check made payable to the Owner in the amount of five percent (5%) of the Bid, subject to the conditions provided in the Instructions to Bidders, must be deposited by each Bidder with his Bid as a guarantee that, in the case the contract is awarded to him, he will then, tendays thereafter, execute such contract and furnish a satisfactory Performance and Payment Bond, and the Bidder shall not withdraw his Bid for a period of forty-five days after the above date of Bid opening, and to guarantee the performance of all other obligations of the Bidders as set forth in Instructions to Bidders.
Attention of the Bidders is called to the requirements as to the conditions of employment and minimum wage rates to be paid under this Contract as well as to the provisions set forth in the Instruction to Bidders.
New York State and the Village of Pittsford has been, and will continue to be, an equal opportunity organization. New York State Certified Minority-and Women-Owned Business Enterprises (“M/WBEs”) and Service-Disabled Veteran-Owned Businesses (“SDVOBs”) are afforded opportunities for meaningful participation. The Village of Pittsford and the State of New York are committed to providing MWBE and SDVOB enterprises equal opportunity to participate in government contracts.
There are no MWBE and SDVOB procurement requirements for this project. All qualified M/WBE and SDVOB suppliers, contractors and/or businesses will be afforded equal opportunity without discrimination because of race, religion, national origin, sex, age, disability, sexual preference, or Vietnam Era Veterans status.